Clinical Placement Coordinator, Nurse Practitioner (NP) Programs

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Job Summary

Reporting to the Programs Manager, the Clinical Placement Coordinator, Nurse Practitioner Programs (CPC-NP) leads the strategic development, expansion, and sustainability of clinical placements for Nurse Practitioner (NP) learners. This role goes beyond coordination to actively build innovative placement models, cultivate strategic partnerships, and expand the diversity and capacity of clinical learning environments in response to evolving healthcare system needs. The role requires close collaboration with the Associate Director, Graduate Nursing Programs, and the Clinical Placement Coordinator, Undergraduate Programs (CPC-UG).

The incumbent serves as a key liaison between the School of Nursing and healthcare/community partners, leveraging strong relationship management, systems thinking, and digital tools to ensure high-quality, future-focused clinical education experiences.

Job Description

Strategic Placement Development
• Lead the development, expansion, and sustainability of clinical placements for NP students,
• Identify, new and non-traditional placement opportunities (e.g., community-based, primary care, acute care, long-term care, virtual care, interdisciplinary models, including developing opportunities in rural, remote, and underserved communities and settings, etc.).
•Ensure placement strategy aligns with NP program requirements.
• Proactively address placement capacity challenges through creative, flexible placement models.

Partnership Development & Engagement
•Build, maintain and strengthen strategic partnerships with healthcare organizations, agencies, and providers by engaging partners in solution-oriented dialogue to co-design placements that meet both learner and system needs and positioning the university as a valued partner in workforce development and innovation.
• Collaborate with provincial and inter-institutional partners (e.g., Ontario Nurse Practitioner Education Consortium (ONPEC)) to coordinate placements within shared regions.
• Manage processes that support sustainable partner engagement including preceptor onboarding, tracking, communications, and honoraria.
• Navigate complex partner environments with professionalism and influence, escalating opportunities or issues to program leadership as appropriate.

Placement Coordination & Student Advising
• Act as a central point of expertise on NP placement processes, requirements, and opportunities.
• Oversee end-to-end placement processes, ensuring alignment with academic requirements, clinical requirements, and regulatory standards.
• Maintain regular, structured communication (written and in person) with partners and faculty to monitor placement status, address delays, and ensure timely confirmations.
• Advise students on strategic selection of placements and providing guidance on non-traditional opportunities, including promoting and supporting student access to placements in underserved settings, rural or high-need communities.
• Communicate placement decisions and updates to students in a timely, transparent, and equitable manner; establish benchmarks and targets for securing and confirming clinical placements
• Ensure students meet all clinical clearance requirements prior to starting their placements, in accordance with regulatory and agency standards.
• Monitor and address placement concerns, escalating complex academic or performance issues to program leadership as appropriate.

Collaboration and Program Support
• Collaborate with NP program support staff, including the NP Site Coordinator, to address emerging program needs, align workflows, and support key NP program activities and priorities to ensure coordinated and efficient program delivery.
• Collaborate with the CPC-UG to address emerging placement needs, align and standardize workflows where possible, and support the clinical placement activities and priorities of the School of Nursing.
• Partner closely with faculty, program leadership, and consortium institutions to coordinate placements and share resources.

Systems, Data & Technology Enablement
• Leverage and optimize systems (e.g., HSPnet and internal databases) and placement data to track, analyze, and improve placement outcomes, as well as identify gaps, inform planning, and forecast placement needs.
• Develop and drive continuous improvement in digital workflows and reporting.

Quality, Compliance & Risk Management
• Ensure all placements meet academic, regulatory, and agency requirements. Provide additional support for placements in rural and underserved settings as needed to ensure they align with learner safety and educational quality standards.
• Maintain accurate, comprehensive placement records, ensuring data integrity, audit readiness, and timely reporting.
• Ensure adherence to affiliation agreements, agency requirements, and student responsibilities.
• Anticipate and mitigate risks related to placement delays, gaps, or partner constraints through proactive tracking, communication, and contingency planning.
• Maintain standard operating procedure documentation for the role

REQUIRED QUALIFICATIONS:
• University degree in a relevant field; regulated health professional (RN preferred).
• Recent experience in clinical practice and/or healthcare systems would be an asset
• Demonstrated success in relationship-building, negotiation, and partnership development.
• Experience working with complex systems and multiple partners.
• Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
• Demonstrated ability to develop and sustain strategic partnerships, including engaging partners in complex or resource-constrained environments.
• Excellent communication and facilitation skills, including the ability to lead solution-focused discussions with diverse partners.
• Strong systems thinking, with the ability to understand and navigate the complexity of healthcare, academic, and regulatory environments.
• Ability to think creatively and implement innovative placement models (e.g., non-traditional, rural, virtual, interdisciplinary), with the ability to co-create solutions that balance academic requirements and partner capacity.
• Advanced digital and data literacy, including experience using placement systems (e.g., HSPnet), databases, and reporting tools to inform planning and decision-making, improve processes, enhance efficiency, and support stakeholder engagement.
•Ability to analyze and interpret data to identify trends, gaps, and opportunities in placement capacity and distribution.
• Demonstrated commitment to equity, diversity, and inclusion, and the ability to operationalize equitable access to placements (e.g., rural, remote, underserved communities).
• High level of adaptability and resilience in managing competing priorities, ambiguity, and evolving system pressures.

DECISION MAKING:
• Determine strategic priorities for placement development and expansion, including identifying high-impact opportunities in emerging or underserved areas.
• Exercise judgment in balancing competing placement demands across programs, students, geographic regions, and partner capacity.
• Assess and approve placement opportunities based on educational value, risk, compliance, and strategic alignment.
• Make decisions on approaches to partnership engagement, including when to negotiate, escalate, or redesign placement models.
• Use data and system insights to identify gaps and inform resource allocation and planning decisions.
• Determine appropriate responses to complex or sensitive placement issues, including student, preceptor, or agency concerns.
• Exercise discretion in interpreting and applying policies, agreements, and regulatory requirements in varied and evolving contexts.
• Recommend and implement process improvements, new models, and operational changes to enhance placement outcomes.
• Balance short-term operational demands with long-term strategic goals, ensuring sustainability of placement capacity.
• Identify when to escalate issues to program leadership versus resolving independently.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.